How and What to Outsource to Make More Money
One of the biggest obstacles financially for me has been time. Not enough time, no childcare, and everything falling back on me to manage. With moving house, setting the teens up in new schools, having a toddler and baby etc. It’s a lot.
A few years ago, I made great money, travelled and had a super flexible lifestyle. My teens and I loved it. Then the world changed drastically in 2020, we had some major hurdles with bushfires, a double family death in Vanuatu, getting locked down in the Solomon Islands and needing to set up a home there, hit by a cyclone, repatriated and needing to set up a home again and buy a car.
That was just the first few months of 2020 for us. Then, then 2 back to back complicated pregnancies, a residency visa and studying for Mr Aspiring Millionaire in another state. As I said, everything fell back on me. This greatly impacts my earning capacity and motivation.
Disclosure: This post may contain affiliate links.
We Can’t Do It All On Our Own
With so much going on, I neglected myself, my career/business, my life, and everything. We had agreed once we moved, the kids would go into childcare, and I’d be able to complete my studies and work.
No childcare was available, no nannies, and no options for months. The waitlist for childcare is 18+ months!
This greatly reduced my capacity to do anything and set me back mentally and emotionally as well. Doing it all on my own was slowly killing me. Plus, it meant I couldn’t do anything about my $2 to $1,000,000 challenge.
Finally, I have made an arrangement and now get time to work, do self-care etc. It wasn’t easy to set up but is essential.
As much as we like to think we can do it all, we can’t. I get called superwoman or supermum a lot. People are amazed at all I do and wonder how I do it.
Yet often, I feel stressed out and like I’m failing because there is too much to do and I feel I am always behind. My goals, needs and wants don’t happen.
Being so busy, having so much on, trying to do everything perfectly myself is no way to live. Something had to give so I made the decision to outsource more.
How Much Can Outsourcing Make You?
How often do we waste our time on things that would be better outsourced? If you can make $50hr doing something you are great at and outsource the little stuff for $25hr, aren’t you better off outsourcing those things so you can focus on income?
The amount you make from outsourcing depends on what you outsource, how you do it and how much you or they make for you during that same time.
Outsourcing has been a struggle for me over the years even though I know I could make more money if I did it more. The desire to be in control of everything as it impacts my reputation is strong. I know if I have a good team, I can make a lot more though.
So both not being able to outsource childcare and being reluctant to outsource too much in business was costing me money.
How to Know What to Outsource in Business
When it comes to business, outsourcing should be easy but for many small business owners, it’s tricky. You have specific skills people are paying for and that is where you make your money. So your time should be spent on those tasks and admin outsourced, right?
How many business owners do you know who waste a lot of their time and energy on the small stuff? I’ve been guilty of this many times.
Write a list of all the tasks involved in your business. Next, you’ll divide the list into tasks that absolutely have to be done by you vs tasks you can outsource.
Then, place them in order of tasks that make you the most money to tasks that make you the least. How much time do you waste on those things that need to be done but don’t need to be done by you? When you could put that time into money-making pursuits only you can do?
Looking at this list can make it easier to know what to outsource first. The more you outsource the more time you can dedicate to those things only you can do and that earn you the most money.
Some tasks you might consider first are bookkeeping, emails, social media, marketing, all the administration tasks, bookings etc. Sometimes when business owners do this, they find the professionals streamline a lot of these processes for them saving even more time and money.
Take the plunge and outsource.
How to Know What to Outsource in your Personal Life
Outsourcing your personal life might sound weird but it is amazing how common it is and how much time it can free up. You already outsource somewhat.
Think about it, you outsource car repairs and maintenance to the mechanic and most families have to outsource some childcare.
Cleaning, gardening, ironing and even booking appointments are common things people outsource. There are personal concierges that will take care of picking up dry cleaning, arranging gifts, booking flights etc.
Decide what you want to outsource and make it happen.
If you want to grow your business or career, consider time vs money when it comes to outsourcing parts of your personal life. It might be quicker, cheaper and easier to have someone clean the house, do the ironing, mow the lawn etc.
How is Outsourcing Quicker, Cheaper and Easier?
Once you have the right people in place to do the tasks you’ve chosen to outsource, it flows easily. You don’t have to think about those tasks anymore. Those parts of your business or personal life get sorted without your effort.
It is often quicker because professionals usually do things faster and better than we do. That’s why they are the professionals getting paid for it. Outsourcing them is often cheaper because if you can do something that earns $50 to $100 an hour (as an example) at the same time you’re paying someone $25 to $45hr to do those tasks, you’re in front. You can earn more in that time than it costs to pay someone to do those tasks.
How to Know What to Outsource First
I outlined one way to decide how to outsource for business above. Write down all the tasks you have to do, split them into groups of things you have to do vs what someone else could do. Then order them from highest earning to lowest earning then choose things to outsource.
When it comes to personal or business, I tend to outsource based on what I hate doing or what I need help with first. Previously, this has been gardening first. I hated mowing the lawns, weeding etc. So it was worth it to me to pay someone to do that.
Childcare is one I have had to do at times but I do try to be there as much as possible for my kids instead of having them in full-time care.
Work out what can be outsourced and what would free up the most time or provide the most value to you if you outsourced it. Not everyone will start with the same things, it is up to you what you outsource, how and when.
What I Outsourced to Increase my Money
Having 2 babies close together (January 2021 and February 2022) meant I did not have the headspace to outsource. During that time we were also focused on getting Mr Aspiring Millionaire his residency visa and commercial diving qualifications so he could work. Then the focus was on moving house and healing from the pregnancies.
Once settled in the new house I did a full evaluation of where my time was getting wasted, costing me money. I also reviewed what was costing me mentally and physically. Too much has been left to me to do by the whole family and I was exhausted in every sense of the word which impacted my capacity to earn an income.
My first step was to sort out the chores and things in our home. I want my kids to have all the life skills I have and more. As such, they’re involved in cooking, cleaning, repairs etc. Once this was more organised (read What is Insourcing and Why You Need to do it to understand it).
Next, I had to outsource childcare a little but that was difficult. Waitlists for childcare centres are 18 months, there are virtually no nannies and even getting a babysitter has proven difficult. I finally got 2 days of care starting February 2023 for my then 2 year old but I still have my almost 1 year old at home.
As such, I had to get creative about childcare. A mix of nannies, seeking out an au pair or even getting a cousin to come over were all considered.
Paying someone I trust to look after my kids so I can work has been huge. It was hard for me to deal with it at first but it needed to be done. Without it, I was never going to progress in my career or achieve the goals we wanted as a family.
Plus, while I do spend most of my time with my kids and they are my priority, I needed the break mentally.
Originally, Mr Aspiring Millionaire was going to be with the kids in the afternoon so I could work. Commercial diving varies a lot though and even though his finish time is 3pm, he rarely finishes then. It’s not like an office job where you can up and leave, it’s underwater welding, construction, repairs etc.
Weekend work is common too, making time for me to work difficult. I have no guaranteed time I can work without finding alternative childcare.
So I worked out a plan with some help at specific times that should free up about 20 hours a week for me. I’ll try it until the end of April and see if it can continue.
This is where I spent the money from my $2 to $1,000,000 challenge. I needed to spend money on childcare to free up my time. I anticipate I’ll double my $3,849 within 1 month with the time I have to focus and do things such as reselling.
3. Admin Tasks
The next step was outsourcing more of my websites. They’ve been my ‘babies’ and I was reluctant to let go as my identity was so entwined. As a result, they have barely been touched the past 2 years while I was off having kids.
Setting up a larger team to do various tasks them has saved me significant time to earn more.
Reviewing my business and seeing where I make the most money and how I can increase that was crucial for this. Once I saw where the bulk of my income is coming from and the things that can only be done by me, I set to outsourcing everything else.
This step alone is set to double my income within a month and freed up so much headspace for me. In fact, I can work less and earn more overall.
4. Some Meals
My kids are more than happy to cook 2 nights a week each and are keen to learn more recipes from me, which we are working on. It was a bit of a juggle, me writing out and teaching recipes to my kids so they could do more, but it was worth it.
They also loved learning from and following HelloFresh recipes. We used HelloFresh a lot when I was pregnant. It was great as they could select the recipes they wanted to cook and hardly needed any instruction or help from me. If you want to try HelloFresh, get a free box here.
Why Didn’t I Outsource Cleaning, Gardening etc.
I want my kids to be good at all these chores so right now, cleaning, gardening and similar tasks are not outsourced in our home. Eventually, they will be or they might be occasionally but overall, I want my kids to still do some chores.
All the kids I grew up with who didn’t have to do any chores were fairly entitled and struggled in adulthood. My aim is to raise confident, intelligent, capable and compassionate adults. To do that, I have to teach them now.
How Did This Increase My Money?
Spending thousands on outsourcing feels weird at first but it was worth it. Outsourcing made me money by enabling me to spend time on the tasks that make me more. Plus, outsourcing to the right people means they increased the business income due to their expertise.
I was able to earn 2 to 3 times what I was paying someone else. Meaning, for every hour of any service I paid for, I was able to earn 3 times what I paid them.
For the things I outsourced in my business, they made double what it cost them to do what they were paid to do. Plus some of my time was freed up not having to do those tasks.
You can’t do everything and trying to do it all costs you time, money and your health. Do a review of your life and business to see what you can outsource to make time for what matters to you.